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Department Summary:
MITRE’s Finance Business Operations is seeking to hire a Property Administrator to join our Property team. The ideal candidate will possess experience with government property, with a willingness to assist in required processes to ensure we maintain MITRE’s approved property system. You will report to the Government Property Lead Supervisor and will serve as a trusted business partner with internal customers. The role will be a hybrid position working 50% of the time in person on our Bedford, MA campus.
Roles & Responsibilities:
- Responsible for the generation and maintaining of Job Aids for team SOPs.
- Responsible for the generation and maintenance of handouts for Property Management process operations.
- Responsible to maintain oversite of the Property Management SharePoint site for accuracy and file management.
- Responsible for the generation of Contract Codes and maintaining the contract code listing.
- Responsible for the generation and submission of tax reporting to our Tax Department following the yearly schedule.
- Responsible for processing Property tickets through the Zendesk Ticket system.
- Responsible for maintaining MITREs compliance with the registration of Item Unique Identification (IUID) for property in PEMS (property management system).
- Responsible for reviewing the receipts entered into MITREs Source to Pay system for accuracy.
- Responsible for training receivers and operate as a receiving administrator in MITREs Source to Pay system.
- Responsible for weekly review of PCard purchases for equipment and validating the items are in MITREs Property system.
- Have a working understanding of internal and external audit requirements (i.e., Sponsors, DCAA and DCMA).
- Know when to escalate to management for conflict resolution of terms and conditions when necessary.
- Exercise independent judgement within generally defined practices and policies with a focus on clear communications and relationship management.
- Demonstrate multiple and multilevel relationship building, via verbal and written communications, to foster collaborative relationships with both internal and external customers.
Basic Qualifications:
- Typically requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.
- 2+ years’ experience in Government Property Management.
- 2+ years’ experience with Receiving.
- Understanding of FAR Part 45 Government Property.
- Demonstrated proficiency in Windows environment including Microsoft O365, SharePoint, Word, and Excel.
- Demonstrated proficiency with Disposition, Receiving, Tagging Requirements.
- Strong organizational and proof-reading skills and detailed oriented.
- Exhibit effective time management and strong communication skills.
- Demonstrate excellent customer service skills.
- Ability to travel 5% of the time.
- Active Secret with the ability to obtain and maintain a Top Secret.
- This position requires a minimum of 50% hybrid on-site.
Preferred Qualifications:
- Typically requires a Bachelor’s degree and a minimum of 5 years of related experience; or an advanced degree with 3 years of relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.
- Demonstrated proficiency with property management tracking system.
- Demonstrated proficiency with property plant clearance reporting.
- Demonstrated proficiency in Deltek Costpoint financial System.
- Demonstrated proficiency in Ivalua Source to Pay Solution.
- Demonstrated proficiency in Sponsor Annual Reporting requirements.
- Demonstrated proficiency with Contract Awards and Close Outs.
- Exercise independent judgement and meet deadlines in a fast-paced organization.
- Demonstrate flexibility and agility to work and set priorities in an environment in an environment with competing and changing demands.
- Ability to handle multiple concurrent work streams while producing high quality output.
- Active TS
This requisition requires the candidate to have a minimum of the following clearance(s):
Secret
This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
Top Secret
Work Location Type:
Hybrid
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